Services
Accounting Services
Accounting Services
Accuracy with community finances and the HOA budget can be a complicated and involved situation. Services provided:
• Manage bank accounts for the community
• Accurately estimate maintenance costs
• Review monthly billing for community dues and assessments
• Provide detailed record-keeping on all accounts payable and accounts receivable
• Create monthly financial statements in a timely manner
• Provide guidance for long-term funding for the community and board
Site Management
Site management is an extremely important piece of the property management puzzle. By neglecting to follow the rules of the association, home values run the chance of decreasing and the community, in general, could be viewed in a negative light. To combat this, the board and management company should be familiar with the rules of the association and enforce them uniformly among members.
Properly enforce your HOA’s rules, the manager will be familiar with the association via regular on-site visits. Tasks during an on-site visit include:
• Check on maintenance issues
• Inspect for rule violations
• Coordination of various Board-approved actions
• Ensure that lawn care, pool cleaning, and other vendor tasks are completed based on the contracted specifications.
Administrative Services
HOA management company will have an experienced manager to act as the community’s primary contact. The HOA manager will be an expert in community management and have an idea of how to navigate through any situation that a community may encounter through proper means of communication. The HOA management will be able to provide easily accessible support as well as:
• Schedule and attend board meetings
• Provide monthly management reports
• Uniformly enforce the rules and regulations of the community
• Guide the board through preparing an annual budget
• Respond to homeowner inquiries in a timely manner
Accounts Receivable Management
As a professional HOA management company we are very well-versed in collecting on delinquent accounts. We are up-to-date on state law regarding collections and ensure that the notices sent to delinquent owners are compliant with those requirements. Debt management with an HOA management company involves:
• Billing
• Reporting delinquent accounts and updates to the board
• Sending Delinquent notices at the board’s direction
• Initiating legal action for collection of funds according to the board’s directives and policies
• Working with the association’s attorney when coordinating legal action